Terms & Conditions - Event Organiser

The client is responsible for all equipment provided by ExpoNet throughout the hire period and at all times during which it is on site or in the client’s possession.
The client is responsible for monitoring the security of the site at the time of installation, dismantling and when the equipment is in use and not in use.
The client is to provide clear delivery, installation and pick up guidelines and instructions, including venue floor plan where necessary
This quote is based on information provided by the client. If the details change, ExpoNet reserves the right to review the pricing.
Quotes are given subject to venue approval, site inspection and availability of labour and equipment. Quotes may be amended or withdrawn based on these factors.
This proposal is quoted on a labour and stock availability basis and cannot be confirmed until the ‘Proposal Acceptance & Confirmation’ has been received and the deposit paid.
This document is confidential and must not be shown to parties not directly related to this event without written agreement from ExpoNet.
The client may not infringe any copyright laws in relation to drawings, designs proposals or other material provided by ExpoNet. This material remains the property of ExpoNet at all times and cannot be reproduced without agreement.
The client agrees that our standard terms apply other than as are inconsistent with any special terms agreed. ExpoNet complete terms and conditions are available for review on www.exponet.com.au

ARTWORK & SIGNAGE

All signage artwork must be approved seven working days prior to installation. A surcharge of 20% will apply to late approval of signage artwork.
ExpoNet take no responsibility for supplied material. Please ensure that all spelling and layout are correct as there is no compensation for errors
Signage will be recycled after dismantle unless arrangements have been made prior to move out of the show.
While all due care will be taken, ExpoNet takes no responsibility for damage or wear and tear to signage caused during dismantle or transport.

CAD PLANS

ExpoNet requires a three working day turnaround for all floor plans (new and revisions)
The first eight floor plans are provided free of charge, additional revisions or new plans will be charged at $125 per hour + GST
The final floor plan is to be confirmed no less than 5 working days prior to installation.

COMPETING SUPPLIERS

If other suppliers with competing services to ExpoNet are appointed to components of this event, we reserve the right to review our pricing and any offers of sponsorship or FOC.

DAMAGE WAIVER

The damage waiver is a compulsory fee to cover the attrition of hire product.
A damage waiver will be charged on all furniture, electrical and audio visual products however Organiser shell requirements are exempt.

SUPPLEMENTARY CHARGES
EVENT CANCELLATION

In the event of the show organiser cancelling the event six weeks prior to the first install date, ExpoNet reserves the right to keep the first deposit amount or 10% of the total value of the event/exhibition whichever is greater.

MINIMUM CHARGE

ExpoNet has a minimum exhibition management and installation service charge of $5000 + GST per event which includes all organiser services i.e. stands, registration, signage and furniture. Should your pre payment estimate fall below this amount our Account Team can provide suggestions for additional services to meet the minimum fee.

EARLY/LATE ACCESS

Should the event be constructed outside standard working hours (prior to 0600 or after 2000) an early or late access fee may be charged.
This fee is calculated at a rate of $70 per person per hour plus GST.
The additional charge is only calculated on the hours worked outside standard working hours.
This will be determined once the final build schedule is decided and build plan approved.

SPLIT LOAD IN & OUT

If it is necessary to load the stock in for the build at two separate times (due to venue curfews), an additional charge will be applied. The charge consists of a minimum four hour call out per man.

SPONSORSHIP-FOC

Any sponsorship or free of charge offer in this proposal is based on information provided by the client regarding the size of the event. Should this drop significantly, ExpoNet reserves the right to review our offer.

MATERIALS HANDLING

If, due to Venue Occupational Health and Safety regulations, a forklift spotter is required to guide fork lift drivers whilst operating in the exhibition hall, a forklift spotter fee will be charged. Forklift spotter fee: $150 per 1000sqm of exhibition space.
Some venues require specialist materials handling equipment for move in/out. Your Account Manager will advise if there are any additional charges for your venue.